Assistant Athletic Director, Facilities & External Operations

Summary:

The Assistant Athletic Director, Facilities & External Operations will assist the Athletic Director with the oversight of the overall management of departmental operations including external facility rentals, scheduling and operations of athletic facilities, event management, and external partnerships. Reporting to the Director, Athletics, this position is part of the Athletic Department's senior management team and provides administrative support and oversight to assist in managing the department. This role will assist with the oversight of athletic programs as assigned.

Department: Athletics: Administrative

Education/Experience:

Bachelor degree plus Collegiate level competition and/or coaching experience with a commitment to Division III philosophy and experience with NCAA or equivalent combination of education and experience.

Valid driver license with a good driving record; must be insurable.

Knowledge/Skills/Ability:

Exceptional interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Ability to maintain composure, effectiveness, and focus when facing difficult challenges, demonstrating sound judgment and discretion in a potentially stressful environment.
Ability to manage multiple tasks under pressure and is highly adaptable to rapidly changing priorities.
Must be a self-starter with unquestionable integrity and a strong sense of professional ethics.
Ability to make administrative and procedural decisions on sensitive, confidential issues and the ability to maintain confidentiality of information.
Knowledge of the University structure, policies and procedures or ability to acquire knowledge in a short period of time.
Ability to manage a budget; analyze situations and develop solutions; provide leadership and direction.
Exceptional skill in prioritizing workflow and managing resources and meeting deadlines.
Knowledge of OSHA requirements related to athletic facility and event safety.
Knowledge of scheduling and ticketing software, including Teamworks Hub.
Ability to organize contracts, invoice partnerships, and fully execute the rental process.
Adheres to departmental policies and procedures, as well as rules and regulations of the University, the MAC, and the NCAA.
Ability to effectively communicate both within and outside the College including, but not limited to, student athletes, parents, recruits, coaches, athletic training staff, athletic department staff, campus partners, and external groups.
Ability to provide effective leadership to student athletes to encourage both successful academic development and competitive performance.
Travel is a requirement of this position.
Ability to work a flexible schedule.
Evening and weekend hours are a requirement of this position.

Physical Requirements:

Medium work: Exerting up to 40 pounds of force occasionally and/or a negligible amount of force constantly to move objects. Position involves both inside sedentary and work on different athletic surfaces while working with coaches, staff, student-athletes, external groups and others. Evening and weekend hours in all types of weather with travel on and off campus is necessary. Lifting required (i.e. set up for scorers table, etc.) some manual labor is expected. Because of the location of athletic facilities on and off campus, organizing and some transportation between those areas is expected.

Essential Functions:

Oversight of the external facility rental and external revenue generation program including scheduling, contract development and payment collection. Revenue goal to be determined annually by the Director, Athletics.
Manage assigned external partnerships, external groups, and affiliate facility partners to ensure athletic operations of all 29 varsity athletic teams.
Oversight of the master schedule for all athletic facilities. Coordinate with external and internal constituents for the use of all athletic facilities including varsity athletics, club and intramurals, campus partners and external rental groups.
Manage the internal and external camp and clinic program for the athletic department including scheduling, contract development, compliance, and payment collection.
Serve as (or designate others to serve) as on-site administrator for all home athletic contests and events. Serve as the game administrator for all football and mens lacrosse games.
Responsible for assisting the Director, Ticketing and Equipment Management with management control of all tickets and of accounting functions. This includes ticket application design, creating sports/seasons using the ticketing software, assigning seats, management of all POS systems, and reporting.
Provide supervision and coordination of evening and weekend athletic related activities. Supervise and coordinate operation of all athletic facilities, including supervising, scheduling and evaluating student workers; coordinate and assist with event setup and management of athletics facilities, utilize the event management software, coordinate and assist with the development and implementation of marketing programs for athletic facilities. Be available to work nights, weekends, and holidays as needed.
Assist with preparing and management of athletics budget. Works collaboratively with the Director, Athletics to provide revenue generation opportunities to enhance the athletics operational budget. Assist with the financial planning and management of the athletics budget.
Serve as the primary athletic facilities liaison with plant operations and campus partners to ensure proper operations of all athletic facilities and events. Supports and assists with preventive maintenance to support athletic and non-athletic events. Conducts inspections of athletic facilities, reports irregularities to appropriate athletic maintenance staff and inputs required maintenance tickets.
Serve as a sports administrator for selected athletic programs, as assigned by the Director, Athletics.
Be available to travel with athletic programs as necessary to be assigned by the Director, Athletics.
Promote the philosophy and objectives of the intercollegiate athletics program, to include adhering to all departmental policies and procedures, as well as the rules and regulations of the University, the NCAA, and the MAC.

Reports To: Director, Athletics
Work Location: Owings Mills
Position Category: Staff
Position Type: Full-Time
Months/Year: 12
Hrs/Week: 40
FLSA: Exempt
Close Date:
Open Until Filled: No

To be considered for this position please visit our web site and apply on line at the following link: stevenson.peopleadmin.com

EOE/AA Employer of Minorities/Females/Veterans/Disability

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Stevenson University

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