Common Calendar Administrator

Job No: 498685
Work Type: Staff Part-Time
Location: Denver, CO
Categories: Marketing / Communications / Media, Business Operations / Services, Admin / Executive / Office Support

Position Summary
The DU Common Calendar Administrator is a part-time, contracted position responsible for the day-to-day administration and quality of the University of Denver's unified, public calendar. This role exists to ensure the calendar is accurate, consistent, and widely adopted across campus. The position is funded for a two-year term, after which the university will evaluate whether to continue the role based on operational needs and outcomes.

Reporting to the director of internal communications, the role sits within University Relations (UR) and works in close collaboration with Information Technology and calendar contributors across all units. While the position may occasionally support limited project-based initiatives within UR, the primary and core responsibility is operational stewardship of the common calendar.

Appointment Details

Part-time, non-benefited, contracted position (20 hours/week)
Two-year term (continuation beyond two years is not guaranteed)
Reports to University Relations

This is a non-benefited position not to exceed 1,000 hours in a calendar year.

Essential Functions

Given the part-time nature of this appointment, the functions below reflect prioritized responsibilities. The administrator is expected to focus first on calendar operations with training, documentation, and reporting activities scaled accordingly.

Calendar Operations & Administration

Own the day-to-day operation of the DU common calendar, ensuring accuracy, completeness, and consistency of event listings across all units.

Review, approve, and curate events according to established governance standards, with particular attention to high-visibility and featured events.

Conduct regular quality-control audits to identify incomplete, inaccurate, or non-compliant entries and follow up with contributors to resolve issues.

Serve as the central point of contact for calendar-related questions, troubleshooting, and support.

Maintain and manage standardized event submission templates and approval workflows.

Governance & Compliance

Help set and enforce calendar governance policies, standards, and procedures.

Ensure consistent application of calendar rules across schools, colleges, and administrative units to reduce confusion and political tension around prioritization.

Monitor adoption and compliance trends and surface risks or gaps to UR leadership.

Support periodic reviews of calendar governance and operational effectiveness.

Training, Documentation & Adoption

Coordinate and support mandatory onboarding for new calendar contributors in coordination with UR leadership.

Maintain a centralized calendar resource hub, including documentation, guidelines, FAQs, and training materials.

Partner with IT Change Management resources to reinforce workflows and promote consistent usage.

Contribute to communications and outreach efforts that encourage adoption and proper use of the calendar.

Reporting, Evaluation & Continuous Improvement

Track and report on key operational indicators such as adoption, data quality, and contributor compliance.

Participate in feedback loops with contributors and end users to identify opportunities for improvement.

Recommend refinements to workflows, standards, and staffing assumptions based on operational experience.

Support periodic audits and evaluations of calendar effectiveness, including preparation for the end-of-term staffing reassessment.

Other Duties as Assigned

Provide limited support on related University Relations initiatives where expertise is relevant. Assist with discrete, time-bound projects as capacity allows, without detracting from core calendar responsibilities.

Other duties as assigned.

Required Qualifications

Bachelor's degree or equivalent professional experience.

Demonstrated experience in operations, program administration, or content governance.

Preferred Qualifications

Experience administering enterprise systems, platforms, or shared institutional tools.

Familiarity with higher education environments and cross-campus collaboration.

Experience with calendars, content management systems, or event management platforms, to include event request intake, evaluation, promotional consideration, and visibility.

Exposure to program management or business analysis functions (as distinct from formal project management).

Exceptional attention to detail and ability to manage high volumes of information with accuracy.

Strong organizational skills and ability to enforce standards diplomatically across stakeholders.

Excellent written and verbal communication skills.

Comfort working within established governance frameworks and operational processes.

Key Competencies

Operational excellence and consistency

Policy and standards enforcement

Stakeholder communication and relationship management

Process improvement mindset

Service-oriented approach balanced with governance discipline

Success in This Role Looks Like

A well-maintained, trusted, complete, and widely adopted common calendar.

High-quality, consistent event listings across all units.

Clear governance with reduced friction around event prioritization. Governance is not completely dependent on this role, but the role will have influence on governance recommendations and implementation.

Contributors who understand expectations and follow established workflows.

Sustainable calendar operations that can be evaluated clearly at the end of the two-year term.

Work Schedule
20 hours a week. Days: TBD. Hybrid

Application Deadline
For consideration, please submit your application materials by 11:59 p.m. (MST) May 31, 2026.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Hourly Range:
The salary range for this position is $25.00-$35.00

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate's sex or any other protected status.

Benefits

The University of Denver offers some benefits for non-benefited employees. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non-Discrimination-Statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

To apply, visit https://jobs.du.edu/en-us/job/498685

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Common Calendar Administrator